The Advisory Council shall have the sole authority in choosing the conference sites. Formal, walk-in, and token bids (see below) will be accepted Saturday morning of the conference. In the event that no city presents a bid, or the Host Committee foresees the failure of the conference, an emergency meeting of the council members shall be called without delay. All past and present council members will be invited to attend to find a suitable site for the conference or determine if the conference should be suspended and determine the subsequent fate of the council and its functions.
A formal bid meets all bidding requirements
A walk-in bid is a spontaneous bid with little or no previous preparation.
A token bid is a practice presentation for feedback and guidance to better enable the bidder with insights for preparing future bids.
Any of the above may be considered for hosting the next conference.
Fifteen (15) Bid Books with the following information must be submitted no later than the end of the 'How to Bid' workshop (Friday night of conference).
A concise statement illustrating the needs and hopes for the conference in your area as you interpret them.
Three (3) AA members under forty (40) years of age with one (1) year or more of sobriety (List names and sobriety dates) to represent the bidding city.
Contract proposals from at least two (2) hotels, if possible, including the date showing availability of banquet and speaking rooms in the hotel and proof whether the hotels require commitment as to the number of people attending.
Assurance must be given that no large scale AA activity will be held within a 30 day period before or after the conference dates.
Prospective bidders will demonstrate financial capabilities and responsibilities within the traditions off AA as a whole(i.e. Treasurers report from bid committee).
The bidding city agree to turn over all proceeds from the conference after expenses to the Advisory Council. This should be done no later than sixty (60) days after the close of the conference
The bidding committee should agree that MSCYPAA does a better job of attracting young people into the AA service structure when the majority of its conference speakers are forty (40) years of age or younger.
During the conference's 'Bid Sessions' each bidding city will be allotted a maximum of thirty (30) minutes for presentation.